Administrative Assistant

BAI and RMA have come together as ProSight Financial Association, a leading industry organization whose purpose is to empower financial services leaders to strengthen and advance our industry.  The strategic combination brings together RMA’s experience in serving the commercial banking and risk management functions and BAI’s knowledge in serving the retail banking and regulatory compliance functions.  It’s a complimentary union of two non-profit organizations that have always had their members’ and customers’ best interests in mind.  Our industry-leading offerings include peer sharing events, thought leadership, learning & development and decision support solutions.  Our work creates positive ripple effects throughout financial services organizations and ultimately helps consumers, businesses and communities thrive.  

The Administrative Assistant supports the Executive staff of ProSight including the Managing Director of Membership Services and the Managing Director of Advanced Risk by handling a variety of responsibilities including administrative duties, council and committee project management and cross-functional coordination for key events and strategic projects. This position manages a heavy and diverse workload.   

Job Accountabilities 

Executive Administrative Support 

Provide high-level administrative support including but not limited to: 

• Calendar management, meeting coordination, and prioritization 

• Travel planning and expense management 

• Budget tracking and administrative support for executive initiatives 

• Preparing, editing, and refining presentations and executive materials 

• Coordinating internal and external meetings, including leadership and cross-functional sessions 

• Managing follow-ups, action items, and deadlines on behalf of executives 

Council & Committee Project Management  

Provide end-to-end administrative and project coordination support for multiple councils, committees, and working groups, including but not limited to: 

• Managing meeting schedules, agendas, and logistics for councils and committees 

• Deploying meeting materials, presentations, and post-meeting notes/action items 

• Maintaining project plans, timelines, and status reporting for working group initiatives 

• Tracking council member recruitment efforts, terms, and participation status 

• Coordinating communications with council members and internal stakeholders 

• Serving as a central point of coordination to ensure consistency, follow-through, and documentation across all councils and committees 

Event & Project Coordination 

Provide support for internal department meetings, in-person department events, and strategic projects, including but not limited to:  

• Planning and coordinating logistics for quarterly team meetings (scheduling, materials, follow-ups) 

• Provide reporting and tracking of sales sprints, onboarding activities and enrollment.  

• Maintaining, collecting, and organizing up-to-date sales collateral across products 

• Assisting with ad hoc projects that support membership growth, engagement, and operational efficiency 

• Part of the team that provides support for in-office meetings and events  

Qualifications & Skills 

• 3–5+ years of experience in an administrative, executive assistant, or project coordination role 

• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously 

• Excellent written and verbal communication skills 

• High attention to detail and follow-through 

• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with Monday or similar project management tool a plus.  

• Ability to work independently, anticipate needs, and proactively solve problems 

• Comfortable working with senior leadership, volunteers, and cross-functional teams 

The salary range for this position is $55,000 - $65,000.  Compensation offered will be determined by factors such as skills, experience, education, job-related knowledge and market considerations.  This role is eligible for an annual incentive plan based on business results and individual performance.  ProSight offers an outstanding benefits package with comprehensive insurance coverage, a 401(k) plan with company match, flexible paid time off, hybrid working models, tuition reimbursement and the ability to work in a collaborative, team-oriented environment. 

To learn more about our company please visit www.prosightfa.org, www.bai.org, and www.rmahq.org